© 2019 Veterans' Club of Barrie

 

The By-Laws of the Veterans' Club of Barrie

THE NAME:

BY-LAW #1

The name of the club shall be “THE VETERANS’ CLUB OF BARRIE” hereinafter to be known as “THE CLUB”

 

DEFINITION FOR REGULAR VETERAN MEMBERSHIP

BY-LAW #2

The definition of the word Veteran, for the purpose of membership in The Club, shall be:

  1. all former and serving members of the regular or reserve Canadian Armed Forces and/or Allied Forces who have served a minimum of three (3) years in their respective Force.

  2. all former and serving members of the regular or reserve Canadian Armed Forces and/or Allied Forces who have qualified for service medals during a time of war and/or peacekeeping in an operational area.

  3. all former members of the Canadian and/or Allied Forces Merchant Navy who have served during wartime.

  4. have been a Peace Officer, either serving or retired, of a recognized Police Service i.e.; RCMP, OPP/QPP or a Municipal Police Service and who has served on a UN mission or in a theatre of war.

  5. all members who qualify for membership shall have an honourable discharge from their service.

  6. all regular members shall have voting rights on all business matters conducted by The Club.

 

DEFINITION FOR ASSOCIATE MEMBERSHIP

The definition of the words Associate Member in The Club shall:

  1.  have been a Peace Officer, either serving or retired, of a recognized Police Service ie; RCMP, OPP/QPP or a Municipal Police Service who have not served on a UN mission or in a theatre of war.

  2.  have been a Firefighter, either serving or retired, of a recognized Fire

  3. have served a minimum of ten years in their respective service.

  4.  be an Honorary Colonel, or retired Honorary Colonel, so appointed or having served in the Canadian Forces.

  5. be nominated by two regular members for Associate Membership.

  6. enjoy all the privileges of membership.

  7. not be eligible to vote on any Club matter.

  8. be expected to abide by all the By-Laws of The Club.

 

THE OFFICERS OF THE CLUB

BY-LAW #3:

The Officers of The Club shall consist of:

  1. The President

  2. 1st Vice President

  3. 2nd Vice President

  4. Immediate Past President

  5.  Secretary

  6. Treasurer

  7. Membership Chairman

  8. Padre

  9. Communication Director

  10. Directors at large (4)

The 13 Member Officers of The Club shall constitute the “EXECUTIVE OF THE CLUB”

The Duties & Responsibilities of the Executive are assigned by the Executive.

 

EXECUTIVE QUORUM

BY-LAW #4

To form a quorum to conduct any business for The Club the Executive shall have a minimum of seven (7) members present.

 

MISSION STATEMENT

BY-LAW #5

Our mission is to promote comradeship among the members through social gatherings such as dinner meetings, be informed by listening to our Guest Speakers and just enjoy each other’s company.  All members are encouraged to suggest such other activities that the members could participate in that would fall within our mission statement.

 

MEMBERSHIP APPLICATION

REGULAR AND ASSOCIATE MEMBERSHIP

BY-LAW#6

The Applicant shall/must:

  1. make application for membership on the appropriate application form.

  2. ensure all sections of the form are completed.

  3. be recommended by two regular members affixing their signatures.

  4. submit the form and fee to the Membership Chairman.

The Executive shall:

            (a) review the person’s application form as submitted by the Membership

                    Chairman.

            (b) accept or reject any person’s application for membership in The  Club.

            (c) when the person is accepted, the Membership Chairman will advise

                    the applicant and arrange for his/her investment into The Club.

            (d) when and if the applicant is rejected he/she shall receive a written

                     explanation from the President.

 

MEMBERSHIP FEES

BY-LAW # 7

The Membership fees are:

  1. for regular members $30.00

  2. for associate members $40.00

 

The membership fee is a one time fee, the person’s name is added to the nominal role and he/she will receive a copy of The Club History, a Membership Card, a Date Meeting Card and a Lapel Pin.

 

MEETING DATES

BY-LAW #8

The Club meetings, usually five per year, will be held at the Royal Canadian Legion Branch 147 on the fourth Thursday of the month except November when it will be held on the Thursday prior to November the 11th.

  1. Winter Meeting in February

  2. Spring Meeting in April

  3. Summer Mixed Meeting with Spouses in June

  4. Fall Meeting in September

  5. Remembrance Day Meeting and change of Executive in November

 

MEAL PRICES

BY-LAW #9

The cost of the meals shall be set by the Executive.

 

NOTICE OF MEETINGS

BY-LAW #10

In November of each year a Date Meeting Card will be available for all members outlining the dates and times for all meetings for the following year. New members, as they join, will also be given a date card.

 

ATTENDANCE

BY -LAW 11

Members attendance at all meetings shall be recorded and any member absent for five consecutive meetings shall have his/her name deleted, from the current nominal roll but, the name shall remain as a matter of record should the member wish to return to The Club. The review of the attendance records shall be carried out at the February meeting of the Executive Members who shall determine the status of such members.

 

A WREATH FOR REMEMBRANCE DAY

BY-LAW #12

The Treasurer shall purchase an appropriate Wreath from the Royal Canadian Legion prior to November 11th, Remembrance Day. The wreath shall be laid, on behalf of the membership, at the cenotaph by the President or his/her representative.

 

GUESTS OF THE CLUB

BY-LAW #13

Any person(s) who meets the criteria for membership as set out in By-Law #2 may, at the invitation of a member, be a guest of The Club and attend a Club meeting. An exception to this By-Law may be granted by the President on special occasions. The member should advise the President that a guest is present and be prepared to introduce their guest at the request of the President.

 

AMENDMENTS AND/OR CHANGES TO THE CLUB BY-LAWS

BY-LAW #14

Any and all Amendments and/or Changes to The Club by-laws shall be passed by a majority of The Club members present at any Club meeting where at least two weeks notice has been given to each member by mail. Minor changes may be made by the Executive to keep the By-Laws current

 

An exception to this by-law may be granted if the Executive presents a Motion to wave the requirements of By-Law #14 to the membership at any Club meeting and two/thirds (2/3s) of the members present pass the Motion for the exception. In addition any amendments, changes or business put forth at such a meeting would require two/thirds (2/3s) of the members present to vote in favor of any Motion put forth for consideration in order for it to be approved.

 

On approval of all amendments and/or changes to The Club By-Laws these new amendments and/or changes shall supersede and rescind all previously published By-Laws.

 

PRESIDENT’S SHIELD

BY-LAW #15

The Membership Chair shall ensure that the Past President’s Name is added to the President’s Shield on an annual basis.

 

SIGNING AUTHORITY

BY-LAW #16

In all legal and administrative transactions for The Club, two signatures shall be required for approval and the following shall have signing authority for all authorized transactions. The President, 1st Vice President and 2nd Vice President..

 

For Financial transactions two signatures will also be required and the following shall have signing authority. Treasurer, Secretary and Membership Chair.

 

GUEST SPEAKERS:

By-Law #17

As a token of our appreciation the guest speaker shall be given a Certificate of Appreciation indicating that a donation has been made to ‘Sleeping Children Around the World’ in their name. (see Appendix A)

 

REVIEWING THE BY_LAWS

BY-LAW #18

The By-Laws of The Club and the duties and Responsibilities of the Executive Members shall be reviewed on an annual basis each year at the February meeting of the Executive.

 

APPROVAL BY-LAW

BY-LAW #19

The By-Laws contained herein have been duly voted on and passed by The Club membership in accordance with The Club By-Laws contained in By-Law #14.

 

DATED THIS 19th DAY OF FEBRUARY 2019.

 

            President                                                      Secretary.

 

//Original Signed By //                                //Original Signed By //

 

     Randolph Rice                                          Ellen Stahls